Terms and conditions of booking
1.1 Bookings are accepted on these terms and conditions only. No condition may be added, omitted or altered unless we have agreed it in writing with you.
1.2 Any addition omission or alteration that we may agree does not affect any other term or condition.
1.3 When you pay your deposit, you will be deemed to have read and accepted these terms and conditions
1.4 You specifically confirm to us that the information that you have provided in the booking form (and any other forms) is true and accurate in all respects
1.5 You agree that we are to be the only professional body or bodies employed to provide photography and/or videography on your wedding day. If booking CPD Film alone, having a photographer from a different company is allowed.
2.1 Once a booking has been accepted you must immediately pay the deposit that we have agreed. Until we have received the deposit (and if by cheque, that cheque has cleared) we are under no obligation to carry out any of our obligations. Please note that this contract remains in force even if you have not paid the deposit and we shall be entitled to enforce it.
2.2 You must pay us the balance of the Price (shown on the booking form) in full (and if by cheque that cheque has cleared) at least 28 days before the date when the Event is to take place. If you do not do so we will not have any liability to you, and if we so decide we shall be entitled in our absolute discretion to forfeit the whole or part of the deposit.
2.3 If you cancel this booking:
(1) more than 90 days before the date of the event then the deposit will be forfeited, but no further sum is payable by you;
(2) within 90 days of the date of the event a sum amounting to 50 per cent of the Price is payable by you;
(3) within 30 days of the date of the event a sum amounting to 95 per cent of the Price is payable by you.
2.4 Any cancellation must be notified to us in writing addressed to us at the address shown in the booking form.
2.6 Interest will be charged on late payments at the rate of 2% per calendar month or part month on any overdue balance.
3.1 We will make every reasonable effort to secure a replacement cameraman or photographer if for any reason the cameraman or photographer is unable to carry out the engagement. In those circumstances however, our liability to you is limited to making a refund of the sums that you have paid us in respect of the booking only if for any reason we were unable to secure another photographer or cameraman. We will be entitled to deduct any out of pocket expenses that we have reasonably incurred or paid to a third party.
3.2 Although we make every reasonable effort to ensure that all the equipment we use for your Event is in sound working order, if a problem with the equipment should arise our liability to you is limited to making a refund of the sums that you have paid us in respect of the booking. We will be entitled to deduct any out of pocket expenses that we have reasonably incurred or paid to a third party. In the event of a part of the Event being recorded we will in that case return a fair proportion of the Price.
3.3 Although we will use every reasonable effort to record and photograph significant parts of the Event (including any part of the ceremony) the decision as to what is comprised in the recording is in our absolute discretion. We can give no assurance that we will successfully record any particular aspect of the Event (even though you may have asked us to do so), and any failure by us to capture any particular aspect of the Event or failure does not give you any right to refuse to pay the Price or obtain a refund.
3.4 When you enter into this booking you accept that we cannot accept any liability whether it is a financial or any other kind of loss, which arises either as a direct result or as an indirect result or as a consequence of any failure by us of our obligations to you in this booking except for our obligation to return all or part of any sums that you have paid to us in accordance with these conditions.
3.5 We do not exclude our liability to you for any death or personal injury or damage to property that may have been caused by our negligence or that of any our employees.
3.6 We will carry out services with all reasonable care and skill. You accept that any other warranty or legal obligation on our part or placed on us by any legislation (such as the Supply of Goods and Services Act 1982 and the Sale of Goods Act 1993) or arising under common law is excluded in so far as it possible to do so.
3.7 Although these exclusions or limitations may appear to be comprehensive you agree that it is fair and reasonable for us to limit our liability. This is because if we were to accept additional liability we would need to insure against that liability or loss which will then increase our prices. You accept that you understand this and agree that it is reasonable to us to limit our liability in this way.
3.8 Filming and photography will start 2 or 3 hours prior to your wedding ceremony, depending on package booked, and finish after your first dance or at 10.30pm, unless otherwise agreed prior to signing the contract.
4.1 The master tape and images files remain our property. Copyright of the master tape and image files are vested in us. This means that:
(1) we reserve the right to dispose of the master tape and image files at our absolute discretion.
(2) we do not accept liability in relation to any loss of and/or damage to the master tape or image files.
(3) neither you nor any one on your behalf are allowed to make any copies of any tapes, discs or other recorded media unless we have agreed in writing that you may do so. Please note that the copying of tapes or discs without our consent is a breach of copyright for which you may be liable in damages.
4.2 Master discs and images are kept for a minimum period of two years.
4.3 We reserve the right after you have received your copy of the DVD and/or images, to show these in full or in part to any prospective client who may wish to see a sample of our work, or to enter the disc or images into competitions or use extracts in our show reel.
4.4 We confirm that we will comply with the provisions of the Data Protection Act 1998 as it relates to your personal data. Please note that we shall be entitled to assume unless you inform us otherwise prior to the Event that all persons attending the Event have consented to being filmed and photographed.
6. Please note that it is your responsibility to obtain the consent from the owners of the church or other venue where the Event is being held and all other persons involved in the Event, such as any person conducting the ceremony, the choir organist and other musicians to record and photograph the Event before it takes place and to pay any fees charged by them. If you fail to do so, this may mean that we are unable to record or photograph the ceremony or the Event or release the DVD or images to you until that consent (which is required for copyright reasons) has been obtained.
7.2 We will assume that you accept the quality of the finished DVD and image files unless you tell us to the contrary in writing within 2 weeks of these being sent to you. If you do notify us within that period you must also tell us what your complaint is in as much detail as possible. If we do not receive any complaint within that period we shall be entitled to assume that you are satisfied with them and we will then be under no further obligation to accept any complaint, unless we then agree. Under no circumstances will unedited video footage or images be released.
7.3 We will use all reasonable efforts to deal with any complaint promptly and if it is something that is justified and we can remedy, we will do so. If we do not consider your complaint to be valid then we will tell you promptly.
7.4a If you disagree with our assessment of your film you may write to our professional association's Arbitration Service and request them to investigate the matter. Their details are:
The Institute of Videography. PO Box 625. Loughton IG10 3GZ
7.4b In referring a complaint to them we will agree to comply with their decision which will also be binding on you.
7.5. Please contact CPD Film , Cath Prescott Photography or Alex Ford Photography respectively depending on which company you have the complaint with. Only that party will be liable for any errors made.
7.6 All outdoor recording is subject to weather permitting. It may not be possible to film outdoors in heavy rain or snow due to possible damage to electrical equipment.
8. In these terms and conditions
“us” and “our” means “CPD Film”, “Cath Prescott Photography”, "Alex Ford Photography" or their authorised representative,
“you” is the person or persons making the booking and who are entering into the legal obligation,
the “Booking form” is the form digitally signed by you (which forms part of this Agreement)
“Price” and “Deposit” means the contract price payable to us for our services and the advance deposit respectively,
the “Event” is the ceremony and associated activities that you have asked us to record and which is detailed in the Booking form.
“References to “DVD” or “disc” or “tape” or “video tape” includes any format or media on which the recording is made or delivered.“